Email Signature Generator – Professional Signatures for Gmail and Outlook

How to use the email signature generator

1. Fill in your name, job title, company, phone, email, website and optionally an address.
2. Choose a layout: stacked (everything in one column with a coloured bar) or side by side (name on the left, details on the right).
3. Pick an accent colour to match your brand.
4. Press Copy signature and paste it into your email app’s signature settings.

The HTML code box contains the same signature as code, for email platforms and CRM tools that ask for HTML.

What makes a good email signature

• Keep it short — three or four lines is enough. Long signatures clutter every reply.
• Include the essentials: name, role, company and one or two ways to contact you.
• Use one accent colour, ideally your brand colour.
• Make phone numbers international (+44, +1, +234…) if you work across borders, so people can tap to call from anywhere.
• Skip inspirational quotes and large images in business email.
• Add legal text only if required — some countries require company registration details on business emails.

Why tables and inline styles?

Email apps don’t support modern web design the way browsers do. Outlook for Windows uses a word-processing engine to show email, and many apps strip style sheets. Signatures built with simple tables and inline styles, using fonts like Arial that every device has, display most consistently. That’s how this generator builds them.

Safe by design

Everything you type is escaped before it becomes HTML, so special characters display correctly and can’t break the signature. Website addresses are checked so only normal web links are created. Phone numbers become tap-to-call links on mobile, and email addresses become mailto links.

Mobile signatures

The signature you set in Gmail or Outlook on the web is used when you send from a computer, but phone apps often have their own setting. In the Gmail and Outlook mobile apps, look for Signature in the app’s settings and paste a short, text-only version — name, title and phone number are usually enough on mobile. Some apps add “Sent from my phone” automatically; you can turn that off in the same place.

Signatures and replies

Most email apps let you choose a shorter signature for replies and forwards. A full signature in the first email and just your name in replies keeps long conversations tidy.

Signature tips for teams

• Use the same layout and colour for everyone in a company for a consistent look.
• Agree on a format for job titles and phone numbers.
• Review signatures when people change roles.

Make a matching resume, send professional invoices, or add a QR code linking to your website on printed material.